Where to find budget wedding transportation?

It is common for transportation to consume roughly 2% of a couple's overall wedding budget; however, this does not have to be the case. You can win a few dollars if you know how to play your cards well. There are a few surefire strategies to cut those pesky transportation costs, including making an informed decision about your event's location and avoiding using several cars. 

WAYS TO SAVE MONEY ON WEDDING TRANSPORTATION

THINK ABOUT PROXIMITY

When choosing a location for an event, there are many factors to consider, but one of the most essential is its closeness to other key locations.

To minimise the amount of money spent on transportation, the wedding ceremony should ideally take place close to the reception site and the hotels where the guests will be staying. Or, even better, search for a site that can accommodate both the wedding and the reception, as well as the hotel requirements of the guests.

You can save a lot of money on gas and parking fees if you find a location that offers all-inclusive amenities. 

PICK YOUR PRIORITIES

If you need to minimise the costs of your wedding transportation, you shouldn't be afraid to go with a "less is more" strategy because it will help you save money.

Put aside making reservations for transportation for all of the guests and concentrate instead on the transportation needs of the wedding party.

Since the task requires something substantial, consider renting a limo, party bus, or trolley instead of driving yourself.

Or, if you have a limited budget for transportation for the big day, you can reserve a luxury sedan just for the two most important people: you and your partner. 

BOOK AS FAR IN ADVANCE AS POSSIBLE

When renting a car or making a reservation, the easiest approach to save money is to prepare ahead as much as possible. Making transportation arrangements in advance will help you cut costs on the overall cost of the wedding.

When it comes to wedding transportation, as with any other type of rental, the earlier you book it, the better deal you'll get. It is especially important to remember if the mode of transportation you favour is in limited supply (for example, vintage automobiles or specialist vehicles).

The Internet price comparison tools rental firms should be shopped for several months in advance.

It is possible to get significant cost savings on wedding transportation if reservations are made four to five months in advance.

The increased demand for limousine services at weddings often results in higher rates.

You should start by looking at the websites of several limousine rental companies that specialise in weddings to compare the prices. 

NEVER LIMIT YOURSELF TO THE ONLY KNOWN COMPANY

Even if word-of-mouth endorsements from people you already know and respect are the most credible advertising, you still should sign a contract with the first company you find yourself in contact with.

When it comes to wedding transportation, one area where you unquestionably get what you pay is this one, but cheaper does not necessarily mean worse. You can save a significant amount of money by analysing the pricing offered by several different companies and the feedback provided by their clients.

Most married couples seek the counsel of their immediate circle, which may include relatives and friends.

The fact that you utilise this method of promotion should in no way restrict you from forming business relationships with any limousine service of your choosing. One area in which you will get what you pay for is the transportation for an event like a wedding.

Indeed, not all businesses that cater to those on a tight budget are inferior to those that charge higher prices. Try looking in other places for deals that make sense from a monetary standpoint for you.

It is in your best interest to familiarise yourself with the feedback left by previous purchasers, which has been made available online. 

KEEP A STRICT SCHEDULE

On the day of their wedding, the last thing anyone wants is to feel like they are being rushed. Still, if you schedule your ceremony, reception, and other festivities for specific times, you can save money on transportation costs.

It is because waiting time is also included in the overall ride cost. You may incur an additional expense of $150 per hour that your drivers waste sitting about. 

CONSIDER A WEDDING BUS OR VAN

Although, understandably, we would like the mode of transportation for your wedding to be memorable, you should consider alternatives to cars to cut costs. When it comes to carrying big groups of people in a single vehicle, a wide range of options are available, ranging from a vintage Volkswagen van to a rented luxury bus. Generally, the cost to ride in a specialised bus that can accommodate 12 passengers is far lower than the cost for two individuals to ride in a luxury vehicle. 

RENT BY THE HOUR

Some people will rent a car for the entire day merely to get around paying the "wait time" expenses. Although there will be no need to keep track of time, the cost will be through the roof. If you rent by the hour, you will only be responsible for paying for the time you use the area. After all, there is no point in hiring someone to play Angry Birds in the parking lot if the driver can wait until after the reception rather than during it. 

CHECK POLICIES IN ADVANCE

Before engaging in business with a company, it is critical to have a solid understanding of its policies. It is especially important to remember when searching for a limousine service specialising in weddings. There is a diverse variety of potential expenditures to consider. This category includes a wide variety of costs that are very similar to others, such as cleaning, unplanned stops, road tolls, and tips for the driver. If you are picking between two firms that offer comparable services and prices, but one of them has several potential expenses, having this information can save you hundreds of dollars if you choose the company that considers all of the potential costs. 

DON'T BE AFRAID TO NEGOTIATE

As a people, we have grown accustomed to walking into a store, looking at the price tag on an item, and then paying that precise amount for the item. Haggling with car salespeople comes easy, and we don't give it a second thought, so why wouldn't you do the same thing with wedding transportation services? They commonly give discounts in exchange for a higher booking volume or a lower offer made by a competitor company. If you can perfect the skill of negotiation, you will find that it opens many doors for you. 

MAKE A GRAND ENTRY OR GETAWAY

Most individuals desire to either make a grand entrance or a memorable leave on their special day. It is especially true for weddings.

It is completely appropriate to rent transportation for either the arrival or departure sections of the wedding in this scenario. What is the point of renting a Rolls-Royce for five hours if all you are going to do is take pictures of yourself driving off into the sunset in it? 

Seven ways to save money on wedding transport

1. Choose a venue close to home

The cost of wedding automobiles can be fairly high, particularly if there is a significant distance between the pick-up and drop-off locations. If they have to travel outside their normal service level, many wedding transport firms may impose a per-mile premium in addition to their regular fee.

If you want to get married in a church, choose one that is either close to your house or not too far from the location of the celebration. When you are looking for the ideal location for your event, you should keep this in mind because the further you travel, the higher the cost of transportation will be. 

2. Choose an all-in-one venue

Hiring a location that allows you to have the ceremony, breakfast, and reception in one place can help you save significant money on transportation expenditures. You can cut costs even further because you won't have to get back into your vehicle at the end of the night if the location you choose also functions as a motel. 

3. Ask a friend or family member to drive you

Have an uncle who spends all his time in the garage working on his E-Type Jaguar, and you want to know what he's up to? Allow him to show it off and drive you to the venue; this will also ensure he gets a role in your wedding. Allow him to show it off and take you to the location. It is a fantastic strategy to cut costs to ask a friend or acquaintance with a particularly unique automobile for a favour. Just be sure that the rear seat of the vehicle they provide is spacious enough to accommodate both you and your partner when the night is over. 

4. Go for something unique and quirky

If you don't think a classic automobile or a high-end modern vehicle is the right fit for you, you can save money by opting for a more unique and unusual vehicle. Why not take one last spin around the countryside in a tractor before you tie the knot if you're having your wedding in the country? Or, if your brother works as a firefighter, you might make an even bigger splash by driving up in a fire engine to the event's location. Make some enquiries and look into what one-of-a-kind items are available at reasonable prices. 

5. Hire a taxi

Why not skip the luxury car and take a taxi for your big exit when the reception is over instead of spending the extra money? When it's dark out, a taxi can look just as good as any rental car, costing you a fraction of what a car rental would. Taxis are an excellent mode of transportation, and a London wedding is the perfect occasion to use them. It is also important to note that the majority of your guests will not notice or remember what kind of automobile you got into at the end of the night, regardless, so there is no use in bringing it up. 

6. Have an off-peak wedding

The most popular seasons are from June to September, and the busiest days of the week are Friday and the weekend. As a result, the rates that merchants charge are at their highest during these times of the year, including the cost of transit. Therefore, to have a beautiful and affordable wedding, think about having it during the slower winter months and in the middle of the week. If you do this, your costs will be much lower, and you'll be able to receive a lot more for the same amount of money. 

7. Hire from a local company

You should hire from a local provider because some of their estimates will include the miles driven before you get into the vehicle. Because of the high fuel cost, you can anticipate paying a lower price from a seller located just a few miles away rather than from one that must travel for an entire hour to reach you. 

Wedding Transportation: 10 Tips to Save You Thousands

1. Book as Far in Advance as Possible

Transport for weddings, like any other sort of rental, will become more affordable the longer in advance you arrange it. It is especially true if the method of transportation you want to use is in short supply, such as with speciality vehicles and vintage automobiles. Beginning months in advance, check rental providers' websites to compare and contrast the finest pricing they offer. 

2. Don’t Pigeonhole Yourself to a Single Company

Even while suggestions from close acquaintances and members of one's own family are the most reliable type of advertising that can be found, you should only sometimes decide to collaborate with a particular business. Although you indeed get what you pay for when it comes to wedding transportation, the fact that one company is more pricey than another does not necessarily mean that it is of lower quality. Take the time to compare the prices offered by several companies and read reviews online. 

3. Keep a Strict Schedule

Although no one wants their wedding day to be rushed, it is possible to reduce the cost of your transportation by planning particular timings for the ceremony, reception, and any other events that take place on the wedding day. It is because you are paid not just for the travel itself but also for the time you spend waiting. You may incur an additional $150 for each hour your drivers are idle. 

4. Consider a Wedding Bus or Van

It is reasonable that you would for your wedding transportation to be memorable, but if you are serious about cutting costs, consider alternatives to vehicles. You may transport entire groups in a single vehicle while yet doing so in a fashionable manner by renting anything from a classic Volkswagen camper van to a high-end motor coach. The cost of speciality buses that can seat twelve people at once is less than that of luxury automobiles that can only accommodate two passengers. 

5. Rent by the Hour

By hiring vehicles for the entire day, some people hope to sidestep the necessity of making payments for "wait time." Although this eliminates the need to keep track of time, the cost will likely be significantly higher. When you rent by the hour, you will only be responsible for paying for the time you use the space. After all, why should you hire a driver to hang out in the parking lot and play Angry Birds when they can simply show up after the reception? 

6. Check Policies in Advance

It is important to be familiar with a firm's policies before beginning business with that company. It is especially true for businesses that provide transportation for weddings. A wide range of possible costs could apply to your situation. These include cleaning, unscheduled stops, driver gratuity, and road tolls, among many more. If two different businesses offer comparable services and rates, but one of the businesses has multiple possible fees, factoring this information into your decision could save you hundreds of dollars. 

7. Don’t Be Afraid to Negotiate

We are accustomed to entering a store, looking at a price sticker, and paying the exact amount displayed on the item's label. Since we don't think twice about haggling with vehicle sellers, we don't see why you shouldn't give it a shot with wedding transport firms. If you book a particular number of hours with them or provide evidence that you secured a better deal from one of their competitors, they are frequently prepared to drop their prices. Master the art of successful negotiation, and you will be rewarded handsomely! 

8. Make a Grand Entry or Getaway

On the day of their wedding, the majority of people want to either make a magnificent entrance or a memorable exit. If this is the case, there is no reason not to charter wedding transport solely for your arrival or departure if it is only for these two events. What exactly is the purpose of renting a Rolls-Royce for five hours if you only want to take pictures of yourself driving off into the sunset in the vehicle? 

9. Consider Other Events in Planning

If you are looking for wedding transport and the rental fees for your special day are twice as much as their typical rate, your wedding will likely overlap with other local events. Various events, from high school dances to music festivals, can overwhelm rental providers and drive up their pricing. Additionally, rent prices may increase if there is a lot of foot traffic. Consider this while preparing for specific days, and consider making changes to the timetable to cut down on rental hours. 

10. Don’t Get More Than You Need

Investigate any add-ons you might be paying for without realising it if you have your sights set on a specific firm but find that their costs are too high for your budget. Foodservice and well-stocked bars are standard amenities in limousines and select motor coaches. Even if you don't use the fact that they are available, the value of these additional features can quickly accumulate. Spend the effort to educate yourself on what you are paying for, and reject anything superfluous. 

5 Ways to Cut Wedding Transportation Costs

Choose a venue that’s close to your accommodations

Choosing a wedding location within walking distance of your hotel is the simplest and most effective approach to cut costs associated with transportation. You will be able to stay the night within a few feet of the location where your event will take place, which is ideal if you are organising a wedding that will take place in a hotel. It is important to remember that if you are having your wedding in a barn or other rural setting, this will most likely be extremely difficult to accomplish. Still, there are other ways to reduce your expenses. 

Go big or go home

Suppose you must arrange transportation for your large wedding party (and possibly some of your guests) rather than renting several separate vehicles. In that case, you should go with one enormous vehicle instead. If you want to get everyone excited before the big event, renting a party bus is the ideal way to do it, and it will cost you substantially less than ordering a dozen vehicles. 

Don’t pay for everyone’s ride

If you are concerned that your visitors may arrive late or become disoriented, you may feel compelled to provide transportation through shuttles so they can go from point A to point B. Even though it's a good idea, it might be quite expensive, particularly if you have many people invited. You can save money by not hiring a fleet of vehicles, buses, or limos and instead providing detailed travel instructions for your guests on your wedding website and in an insert for the invitations. You should consider giving the routes of local public transportation, the phone numbers for local car services, and the estimated trip times, as well. Because all directions have been mapped out, they should be able to locate their destination easily. 

Consider alternative forms of transportation

You are not required to ride in a limo on your wedding day, even though these vehicles are stylish. Consider travelling with a different mode of transportation, like riding a bike, for example! You can use these items afterwards as props for a picture session and give your grand entrance that little something extra that it needs. 

Skip the fancy getaway car

If you are forced to pick between arriving in style and leaving in style, the choice should be made to arrive in style. To get from the wedding reception to the after party, no one will look down on you if you take an Uber or drive your car there. Remember that after all that champagne, you will likely require the services of a sober driver. 

Conclusion 

A myriad of details must be planned in advance to ensure that everything goes smoothly on your wedding day. Getting everyone from Point A to Point B quickly and safely is one of the most critical things. Even if your transportation plans for the wedding include the bride and groom, the bridal party, and immediate family members, the expenditures associated with this aspect of the wedding can rapidly add up.

We have compiled some advice on wedding transportation so that you can save hundreds of dollars on your wedding transportation. The best part is that you can put the money you save towards preparing for your future together or even splurging on a memorable honeymoon if you so choose.